House rules and rental agreements — Rentibly How-to

Hey, and welcome to this Rentibly how-to: house rules and rental agreements. We'll write a rule once and use it where it's needed, then create the agreement guests sign before they stay. Here's what we'll cover — the chapter times are right here, and in your player. Let's get started.

House rules live in one library, under Settings, Property Settings, House Rules. Write a rule once, then choose which homes it applies to. Guests see a home's rules in this order — on every channel, your website, and in their messages and emails.

System rules are the standard ones, with fixed wording — no smoking, no pets, no parties. You only choose where they apply. Custom rules are your own words.

Let's add one. New Custom Rule: please don't move furniture between rooms. Applies to — every home, every home except a few, selected homes, or none for now. Just Juniper Lofts, for this one. Save, and it's on that home's listing straight away.

Rental agreements are the terms a guest signs before their stay. Rentibly shows them on the guest's quote page, and they can download a PDF. There's an old, inactive one here — let's write a new one. New Agreement. A name — Standard stay agreement — and a short description, which guests never see.

Then the terms. Type them like any document — and wherever a detail changes from one stay to the next, insert a merge field. Placeholder opens the list, sorted by type: the guest's contact details, the property, the quote, the booking, payments, and more. First, the guest's name. Then the home, from Property. Then the check-in and check-out dates — take them from Quote, so they fill in on the guest's quote page and on the booking. And last, the home's house rules, straight from the library — so the agreement always matches what guests see on the listing.

Active stays on. Set as default would put this agreement on every new quote — we'll leave that off, and choose it home by home instead. Create agreement. Now, Juniper Lofts. Configurations, Booking Rules, Edit — and set the default rental agreement to the one we just made. Save.

From now on, a quote for this home comes with the agreement. The guest signs it on the quote page — typing their name and drawing a signature — before they pay, and bookings from your website go through that same page. Nothing emails it out on its own. And if you edit the template later, agreements already sent keep the wording they had.

Thanks so much for watching! If you're already on Rentibly, open Settings, Rental Agreements, and make sure your homes have one to sign. And if you're not on Rentibly yet, book a demo call, and we'll show you all of this, live.